Administrative procedures during apparatus reorganization: Individuals and organizations do not need to resubmit already submitted dossiers.

Pursuant to Article 5 of Resolution 190/2025/QH15 promulgated and effective from February 19^th, 2025, regulations on the implementation of administrative procedures when reorganizing the State apparatus are as follows:

Implementation of administrative procedures:

In case there is a change in the agency or title competent to carry out administrative procedures after the reorganization of the state apparatus the agency or person competent to announce administrative procedures must immediately make adjustments and announce the adjusted administrative procedures in accordance with law.  Agencies and titles competent to receive functions, tasks and powers to carry out administrative procedures shall have the following responsibilities:

– To organize the implementation of administrative procedures to ensure smoothness and uninterrupted;

– Do not request individuals and organizations to resubmit the submitted dossiers; failing to re-implement the steps in the administrative procedures carried out before the arrangement;

– Notification of information disclosure as prescribed in Article 12 of Resolution 190/2025/QH15.

Specifically, the agency receiving the functions, tasks and powers shall be responsible for publicly notifying the following contents as soon as there is a document of the competent agency or person defining the functions, tasks, powers, organizational structure or regulations related to the change of name,  functions, tasks and powers of their agencies:

– Documents of competent agencies and persons related to the organizational arrangement of the state apparatus, except for documents with contents of state secrets;

– The change of the name of the competent agency or title;

– The adjustment of functions, tasks and powers of competent agencies and titles;

– The change of the agency or title competent to carry out administrative procedures;

– The change in the competence to sanction administrative violations.

– The publicity of the above contents shall be carried out on the web portal or website of the agency receiving the functions, tasks, powers and other appropriate forms;

At the same time it must be publicly disclosed centrally on the Electronic Information Portal of the Provincial People’s Committee for information of provincial-level agencies, and on the Electronic Information Portal of the District People’s Committee for information of district-level agencies.

For documents and papers issued and granted by agencies or authorized positions:

Documents and papers issued and granted by agencies or authorized positions before the reorganization of the State apparatus that have not expired or have not expired their validity shall continue to be applied and used in accordance with the law until they expire or are amended, supplemented, replaced, repealed, canceled, or recalled by the agency or position taking over functions, tasks, and powers or the agency or authorized person.

Organizations and individuals shall not be required to carry out procedures for reissuing papers issued by agencies or authorized positions before the reorganization of the State apparatus when these papers have not expired, unless otherwise provided by law.

Administrative procedures during apparatus reorganization: Individuals and organizations do not need to resubmit already submitted dossiers.